The information on this page complements information on the VTSU Program Assessment Sharepoint site [login required], including PReCIP cycle years, form templates, example forms, submission form, etc.
Assessment Lead Responsibilities
- Attend trainings
- Schedule meetings
- Identify/create file structure (recommended: Teams/Sharepoint) for internal program assessment documents, workbooks, shared folders, etc.
- Ensure all faculty in the program have access to internal program assessment materials
- Keep the annual assessment work on track through regular reminders to program colleagues
- Submit required documents for VTSU Annual Program Assessment & 5-year PReCIP Program Review on time
2024-25 Available Meetings for Assessment Work
Program Meetings
- September 26, 2024
- October 31, 2024
- March 27, 2025
Department Meetings (work with Chair to reserve time for Program Assessment work)
- November 19, 2024
- February 18, 2025
- April 22, 2025
Suggestion: Reserve a ½ day of each Monday of Exams Week for a program assessment retreat each semester.
Tip for Small Programs
Collaborate with another small program “so that you work together on as many steps as possible, including steps like designing a rubric, applying the rubric to student work, and discussing what the results are telling you” (Massa & Kasimatis, 2017, p. 44).
Massa, L. J., & Kasimatis, M. (2017). Meaningful and manageable program assessment : A how-to guide for higher education faculty. Routledge.
VTSU Forms for 5-Year Cycle of Program Assessment & Review
| Year One | Year Two | Year Three | Year Four | Year Five | |
| Curriculum and Learning Outcomes Crosswalk (due Jan 1) | x | x | |||
| Program Outcomes Assessment Matrix (due Jan 1) | x | ||||
| Annual Learning Outcome Assessment Report (due June 1) | x | x | x | x | |
| Degree Program Map and Milestones (due June 1) | x | x | x | x | |
| Program Review & Continuous Improvement Process (PReCIP) Report (due June 1) | x |
Suggested Timeline (2024-25)
August 2024
- Presentation to Chairs, Program Coordinators, and Deans on Wednesday, August 14.
- Programs choose an Assessment Lead.
- Assessment Leads attend training (late August or early September).
September 2024
- Assessment Lead attends training (late August or early September)
- Assessment Lead develops a schedule of meetings and put them on calendars (see above for dates – coordinate with Department Chair for length of time during department meetings)
- September 26 Program Meeting
- Review forms due this year
- Program identifies which Program Outcome will be assessed this year (and prioritize sequencing of outcomes for the next 5 years)
- For programs on an abbreviated cycle between 2024-25 to 2027-28, there is the option to assess one program outcome per year, with an understanding that this is the only cycle (because it’s abbreviated) when all outcomes may not be assessed
- For programs in a full 5-year cycle, all outcomes need to be assessed within that 5-year period. If a program has more than 5 outcomes, two options exist: (1) Simplify/revise to reduce the Program Outcomes or (2) Assess more than one per year (e.g., 10 Outcomes, assess 2 per year to finish within 5 years)
- Create an Assessment Plan (key steps, key deliverables, schedule, etc.) and share with all faculty teaching in the program (template is the 1st worksheet in the Program Assessment Workbook; example is the 2nd worksheet)
October 2024
- Select the evidence: Direct & Indirect Measures and add to/update crosswalk
November 2024
- Develop appropriate rubric(s) (template is the 3rd worksheet in the Program Assessment Workbook; examples are the 4th and 5th worksheets)
- Develop indirect measurement instruments
December 2024
- Collect the evidence
- Prepare Forms Due January 1, suggested at half-day Program Assessment meeting on Monday the week of exams
January 2025
- Submit Forms Due by January 1:
- Curriculum & Learning Outcomes Crosswalk (All Years)
- Program Outcomes Assessment Matrix (All Years)
- Update assessment plan for spring semester (template is the 1st worksheet in the Program Assessment Workbook; example is the 2nd worksheet)
February 2025
- Score the Fall 2024 direct evidence using rubrics developed in November (template is the 3rd worksheet in the Program Assessment Workbook; examples are the 4th and 5th worksheets)
- Collate the Fall 2024 indirect evidence
March 2025
- Analyze the Fall 2024 evidence, both direct and indirect (rubric summary table is the 6th worksheet in the Program Assessment Workbook; example is on the 7th worksheet; frequencies table/graph is on the 8th worksheet; example is on the 9th worksheet)
- Create/add to the improvement implementation plan for changes (implementation plan is on the 10th worksheet in the Program Assessment Workbook; example is on the 11th worksheet)
April 2025
- Collect the Spring 2025 evidence
- Score the Spring 2025 direct evidence using rubrics developed in November (template is the 3rd worksheet in the Program Assessment Workbook; examples are the 4th and 5th worksheets)
- Collate the Spring 2025 indirect evidence
May 2025
- Analyze the Spring 2025 evidence, both direct and indirect (rubric summary table is the 6th worksheet in the Program Assessment Workbook; example is on the 7th worksheet; frequencies table/graph is on the 8th worksheet; example is on the 9th worksheet)
- Create/add to the improvement implementation plan (implementation plan is on the 10th worksheet in the Program Assessment Workbook; example is on the 11th worksheet)
- Prepare Forms Due June 1
June 2025
- Submit Forms Due by June 1:
- Continuous Program Improvement Plan (All Years)
- Annual Learning Outcome Assessment Report (All Years)
- Degree Program Map and Milestones (All Years)
- Program Review & Continuous Improvement Process (PReCIP) Report (5th Year)